TO:             All Club Presidents, Schedulers, Managers & Coaches
FROM:      DVHL Executive Board
DATE:       2021-2022 Season
RE:             HAZARDOUS WEATHER/ROAD CONDITIONS

Due to the many problems which have occurred over the years concerning the cancellation and rescheduling of games by individual teams or clubs because of hazardous weather or road conditions, the league has established a program which will be put into effect when these conditions exist.  Please review the following program.

Since the DVHL covers a large geographical area (Eastern PA & DE), the league has been divided into four sectors: north, south, east, and west.  Your club has been placed in a sector according to your location.

THIS PROGRAM INVOLVES THE CLUB SCHEDULERS ONLY

Each sector will be represented by a club scheduler from the designated area:  Sector Representative.  Your representative will service as a liaison between your sector and the league scheduler.

When there is potential for hazardous weather or road conditions that will affect the DVHL schedule, this program will go into effect:

WEDNESDAY – Keep watch on your local weather forecast, plan to be available for the next few days; if you cannot be available during that time, notify your club president and sector representative.  THIS WILL BE YOUR RESPONSIBILITY.

THURSDAY – SECTOR REPRESENTATIVES ARE TO CONTACT THE LEAGUE SCHEDULER OR THE PRESIDENT.  Inform them as to the present and extended weather outlook for your region.  The Executive Committee will be notified of your report, and at this time a decision will be made on any games that are scheduled for FRIDAY only – the league scheduler or the sector representative will notify the club scheduler of the affected organization – ALL DECISION WILL BE MADE BY THE EXECUTIVE BOARD.

FRIDAY – SECTOR REPRESENTATIVES ARE TO CONTACT THEIR CLUB SCHEDULERS.  Discuss the present weather forecast/road conditions in your area.  Contact the league scheduler or the President with an updated weather and road condition report.  The board will then decide concerning the games on Saturday and possibly Sunday.  Decisions will be made based on the reports of weather and road conditions, travel, and game times.  ALL DECISIONS WILL BE MADE BY THE EXECUTIVE BOARD – NO CLUB, SCHEDULER, OR TEAM MANAGER IS TO CANCEL OR RESCHEDULE ANY GAME.  As soon as a decision is made, the club schedulers, presidents and DVHL representative will be contacted by either their sector representative, league scheduler or DVHL president.  The club schedulers, presidents or DVHL Representatives will then notify their teams and coaches.  THE LEAGUE SCHEDULER WILL ARRANGE RESCHEDULING AT A LATER DATE.

SATURDAY – If this plan is still in effect for games being played on Sunday, FOLLOW THE SAME PROCEDURE AS FRIDAY.

REMEMBER THAT COMMUNICATION IS A KEY FACTOR OF THIS PROGRAM. FOLLOW THE PROCEDURE DESCRIBED ABOVE.

Please inform your organizations, coaches, and managers that the DVHL does have a system for dealing with inclement hazardous weather/road conditions.  Remind them that ALL cancellations and rescheduling will be taken care of by the DVHL Executive Board, league scheduler, club scheduler and club president.  Your cooperation in this matter will be greatly appreciated.  We will also update the website of any news regarding hazardous weather/road conditions.